About Nashville Hospitality Services
Our Story
Our company, while new in name, boasts a rich 6-year history of successful ventures across diverse industries, including electrical, advertising, social media, higher education, hospitality, tourism, home and family services, lodging, and transportation.
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Executive Assistant
Be a Key Player in Our Growing Company! (Nashville, TN - Hybrid)
Are you a highly organized, proactive, and tech-savvy Executive Assistant with a passion for supporting dynamic leaders and contributing to a thriving entrepreneurial work environment? If so, we want to hear from you! Our company, while new in name, boasts a rich 6-year history of successful ventures across diverse industries, including electrical, advertising, social media, higher education, hospitality, tourism, home and family services, lodging, and transportation.
We're seeking a driven individual to provide comprehensive support to our owner in a fast-paced, ever-evolving environment. About the Role: This full-time Executive Assistant position offers a unique blend of remote work (after an initial training period) and one required in-office day per week in Nashville, TN. You will be the right hand to our owner, managing their schedule, communications, and travel, while also playing a vital role in streamlining operations, supporting sales initiatives, and contributing to the overall success of the company. This is more than just an administrative role; it's an opportunity to be a true partner and make a significant impact.
What You'll Do:
• Executive Support: Manage the owner's complex calendar, coordinate travel arrangements (both professional and personal), screen and manage communications, prepare correspondence and presentations, handle confidential information with discretion, and run errands as needed. You'll be the primary point of contact for internal and external stakeholders.
• Operational Support: Dive into the operational side of the business by tracking sales, managing expenses, liaising with vendors, generating reports, and implementing new tools and systems to improve efficiency. You'll assist with research, quotes, client communication, event planning, and digital platform management. You'll also play a key role in supporting sales processes, including lead tracking, client communication, and document management.
• Strategic Contributions: Contribute to the growth of the company by providing research and analysis, collaborating on operational processes, and identifying areas for improvement. You'll have the opportunity to leverage your skills and experience to make a real difference.
• Administrative Prowess: Handle essential administrative tasks such as data entry, record organization, and assisting in crafting clear and effective communications.
What You'll Need:
• A minimum of 5 years of proven administrative experience.
• A bachelor’s degree is preferred but not required.
• Excellent typing skills (55 wpm minimum).
• Proficiency in Microsoft Office 365 applications is essential.
• Experience with Salesforce, OneNote, Power BI, and markup tools is highly desirable.
• Exceptional written and verbal communication skills.
• Strong organizational skills and meticulous attention to detail.
• The ability to work independently and proactively.
• A passion for learning new software and tools.
• Experience leading process improvements is a significant plus.
• Experience in a fast-paced, high-tech company is also a plus.
• Willing to implement AI functionality assisting in everyday task to drive efficiencies
• A willingness to sign a Non-Disclosure Agreement (NDA).
What We Offer:
• A competitive hourly wage ($23-$30/hour) with significant potential for growth based on performance.
• A dynamic and supportive entrepreneurial environment.
• The flexibility of hybrid work arrangements (with one in-office day per week in Nashville).
• The opportunity to work alongside a passionate team.
• Ongoing opportunities for professional development and career advancement.
If you're an Executive Assistant looking for a challenging and rewarding role, we encourage you to apply! Please submit your resume and a compelling cover letter outlining your relevant experience and why you're the ideal candidate. Application is subject to background, job history, reference and skill verification.